FAQ – Application tasks and documents – International Relations

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APPLICATION TASKS AND DOCUMENTS

Tasks

Academic Documents

Application Fee

Application Tasks

Check the tasks

A task displays a red stop symbol. What does it mean?

Tasks displaying a red stop symbol are mandatory. You have to complete these task in order to submit your application. If not completed, these tasks will prevent you from submitting the application (the task mentions “blocks application”).

To fulfil the task, you must upload the required document(s) in the correct form and then select the appropriate choice in the task.

Read the task instructions very carefully before uploading any document.

Upon completion the task will appear as “resolved”.

If all the mandatory tasks have been fulfilled, you will be able to submit your application.
A task displays a yellow warning sign. What does it mean?

Tasks displaying a yellow warning signal are not mandatory at the application stage (the task mention “needs attention”). These tasks will NOT block your application and they can be completed after having submitted the application.

You can submit your application without completing these tasks.

We remind you that these tasks must be completed by the deadline indicated in the task guidelines.

Read the task instruction very carefully before uploading any document in these tasks.
I cannot change the status in one of my tasks. What should I do?

To complete most tasks, you will have to upload the required documents before you can change the status of the task.

Read the task instruction very carefully and complete the task by uploading the required documents.
My application includes tasks for a degree programme I am no longer apply to. What should I do?

Once you add a degree programme to your application, the tasks will be automatically generated.

If you later remove the degree programme, the tasks will NOT be removed.

For example, if you added a Bachelor’s degree and then removed it to add master’s degree you will see tasks for both kind of programmes.

If this is preventing you from completing the application, contact the Admission office.

Academic Documents

Documents

Which documents are required to apply?

Here is a list of documents generally required:

• Valid Passport (EU applicants and EU equivalents can apply using their national ID card);
• Italian Residence permit (only for non-EU applicants already residing in Italy);
• Academic transcript/Marksheet;
• Entry title (Upper secondary school certificate/Academic qualification depending on which degree programme you are applying to)
• Curriculum Vitae/Resumé;
• Motivation Letter;
• Language proficiency certificate

This is a general list, some programmes may require different or specific documents.

Once you add a degree programme to your application, the system will add tasks to the “Checklist” section. Refer to these task for detailed information on the documents you have to upload.
The tasks in my application are different from the list of required documents fund in the website. What should I do?

The list of documents available in our website is a general one.

Some programmes may require different or specific documents.

Once you add a degree programme to your application, the system will add tasks to the “Checklist” section. Refer to these task for detailed information on the documents you have to upload.

Translations

My documents are not in English. Can I upload them?

We accept documents in Italian OR in English.
If your documents are issued ONLY in a language other that Italian OR English, you will have to upload them together with official translations in Italian OR in English. Translations must be complete: all parts of the documents must be either in English or in Italian.
Can I translate the document myself?

No, translations must be official and issued by a certified translator.
Does the translation have to be notarised/legalised/apostilled?

No, translations simply have to be made by an official translator who can sign and stamp the document to confirm the accuracy of the translation.
Can you recommend a translator?

No, we cannot recommend a translator.

Entry title (Upper Secondary School diploma / Bachelor’s Degree diploma)

Where can I check if any specific requirement appliy to my Secondary School Diploma/Final Bachelor’s Degree diploma?

Please check the general entry requirements and the specific country-based entry requirements.

If your country is not mentioned in the country-based entry requirements PDF list, it means that no specific requirements applies to your entry title. In this case you simply need to fulfil the general entry requirements.
I have a provisional diploma/I have graduated but my final diploma is not available yet and I will not receive it by the deadline. What should I do?
You must provide at least a proof of graduation officially issued by the competent office of your school/university and which clearly indicates the graduation date.
You can provide for example:
- An interim/provisional/temporary graduation certificate;
- A letter released by an administrative official;
- the final transcript of grades and/or Diploma Supplement (for titles obtain within the Bologna process framework) indicating your graduation date and status.
The final diploma must then be provided as soon as obtained.
When is the deadline to finish my studies/graduate?
The deadline depends on the degree programme which you have been admitted to:
- 31 July for limited-access degree programmes;
- 30 September for unlimited access degree programmes.
Different deadlines, as per the relevant Call for admission, may apply to Italian taught Bachelor’s degree programmes and degree programmes with a national-based selection (e.g. Medicine and Surgery).

Transcript of records

I have not finished my previous studies yet. Can I apply?

Yes, you can apply with the most recent version of your transcript of records.

The document must be provided in the original version and officially translated either in English or Italian. Please note that the translation must be complete: all parts of the transcript must be either in English or in Italian.
Can I upload an unofficial transcript of records?

No, you cannot. You must apply with an official transcript of records, issued by your school/university.

If your school/university does not provide an official transcript before the end of your studies, you can upload a student copy of your transcript of records.
I am currently attending a Bachelor's degree and my GPA is below the required threshold. Can I apply?

No, you cannot. You must comply with the GPA requirement at the time of your application.
I have a Diploma Supplement, can I use it as a Transcript of Records?

Yes, the Diploma Supplement can substitute the Transcript of Records.

If you have a Diploma Supplement you can upload it in the “Transcript of Records” task of your application.

University Entrance Examination

What is the University Entrance Examination?

In some countries, students are required to pass Academic Competence Exam to enter higher education (University). Some examples are: Selectividad in Spain, Prova de Aferiçao or Prova Geral de Acesso ao Ensino Superior in Portugal, Vestibular or Exame Nacional do Ensino Médio in Brazil, Gao Kao in China. More examples can be found in the Country based entry requirements list.
I didn’t pass my University Entrance Examination. Can I still apply?

No, you cannot. If the University Entrance Examination is mandatory to access Higher Education in your country, this requirement is a mandatory entry requirement at our University as well.

Advanced Placements (APs) and A-levels (ALs)

I hold a United States High School Diploma (HSD) but I do not have my AP scores yet. Can I apply? What are the requirements for the APs?

Yes, you can apply also if you have not yet obtained the AP scores. The APs must be provided within the deadlines set for the proof of graduation according to the degree programme which you have been admitted to.

You must obtain the APs in at least three different subjects related to the degree programme selected, with a score from 3 to 5. The exams report must be issued by the College Board.

For further information please check Annex 1 of the Ministerial guidelines.
What are the requirements for the Advanced levels (ALs)?

If you have attended a British Upper Secondary education curriculum, you are required to provide your (International) General Certificate of Education or at least a transcript indicating the subjects taken at Advanced level. The final certificate must be provided within the deadlines set for the proof of graduation according to the degree programme which you have been admitted to.

You must have successfully completed at least 3 subjects at an Advanced level passed with at least a minimum grade (passing grade – E).

For further information please check Annex 1 of the Ministerial guidelines.

Foundation course or 1-2 years of academic studies certificate

Do you offer a Foundation Year?

No, the University of Padua does not currently offer a Foundation Year.
I have completed 11 years of schooling. Can I apply?
No, you need at least 12 years of schooling.

The gap year can be fulfilled by one of the following options:
- you have attended at least 1 (in case of 11 years of schooling) or 2 (in case of 10 years of schooling) years of academic studies at Bachelor’s level and passed all the scheduled exams;
OR
- you have obtained a post-secondary qualification in a non-University higher education institution, certifying the additional one or two years of education;
OR
- you have successfully completed a one-year or a two-year preparatory courses (Foundation Year) offered by an Italian University.

Legalisation of Secondary School diploma / Bachelor’s degree diploma

Can I apply if my documents have not been legalised yet?

Yes. The legalisation of documents is not required to apply to UNIPD.

You can apply even if you do NOT have legalised your documents yet.

Legalised documents must be provided only in case of admission and upon enrolment, according to the set deadlines.
Which documents should I legalise?

If you are applying for a Bachelor’s degree, you must provide the legalisation of your Upper Secondary School diploma.

If you are applying for a Master’s degree, you must provide the legalisation of your Bachelor’s degree diploma and transcript of records.
How can I legalise my documents?
There are three ways to have your documents legalised as required to enrol at UNIPD:
- Legalisation can be obtained at the Italian Embassy or Consulate of the country where the qualification has been awarded: a stamp will be placed on your documents. Often legalisation is released together with the Study visa, however we invite students to check directly with the competent Embassy or Consulate to acknowledge the full procedure.
- If the country where the qualification has been awarded is a member of the Hague Convention, an Apostille must be affixed by competent authorities, instead of legalisation. Electronic Apostilles (E-Apostille) are also accepted.
- You can alternatively request the Statement of Verification issued by CIMEA (upon payment) through a personal account on MyDiplome. You can find more information in the dedicated website. Enrolled students will be automatically reimbursed through the second or third instalment of university tuition fees, unless they benefit from full tuition fee-waivers or scholarships of any kind.
No legalisation is required if your diploma has been issued in one of the following countries: Austria, Belgium, Denmark, France, Ireland, Germany, Latvia (for documents released after 31/10/2010), Luxembourg, Netherlands, Poland and Portugal.
I have obtained an International Baccalaureate (IB DP). Do I have to legalise it?

Yes, legalisation is required if you hold an International Baccalaureate (IB DP).

A specific service is dedicated to holders of the IB Diploma: please contact legalization@ibo.org
I have obtained a European Baccalaureate. Do I have to legalise it?

No, legalisation is NOT required if you hold a European Baccalaureate.

Please note that the European Baccalaureate is not any upper secondary education diploma obtained in a European country, it is a bilingual educational diploma that certifies the completion of secondary studies in a European School or Accredited European School by the Board of Governors of the dedicated intergovernmental organisation.
When is the deadline to provide my legalised documents?

In case you are admitted, you will have to upload upon enrolment (31st October at the latest) a coloured scanned copy (in PDF format) of ONE of the following: legalisation, Apostille, or CIMEA Statement of Verification.
I have attended school/university outside my birth country. Where should I apply for legalisation?

The legalisation is issued exclusively by the authority in the country where the qualification has been awarded.
My country is not on The Hague Convention list. How can I obtain an Apostille?

You cannot obtain an Apostille from a country that is not part of The Hague Convention.

You must therefore refer to the competent Italian embassy or consulate. Please also check the question “How can I legalise my documents”.
The Embassy/Consulate has not legalised my documents. What should I do?

We invite you to contact the Embassy/Consulate to check if they are competent to legalise the documents, as you may be required to obtain an Apostille instead. You can also check by yourself whether your country belongs to The Hague Convention and the competent authority in this website: https://www.hcch.net/en/instruments/conventions/authorities1/?cid=41

Diploma Supplement, Declaration of Value (DOV), CIMEA Statement of Comparability

Is the Declaration of Value (DOV) required to apply?

No, the Declaration of Value is NOT required to apply and it is NOT required to enrol.
I have a Diploma Supplement, should I upload it in my application?

If you already posess a Diploma Supplement, you can upload it in the “Transcript of Records” Task of your application.
Can I apply without the Declaration of Value (DOV)?

Yes, since the Declaration of Value is NOT required.
I have been requested to provide the Statement of Comparability. What is the deadline to upload this document?
If the Admissions and Welcome Unit has requested the CIMEA Statement of Comparability of your study title, the deadline to upload this document depends on the degree programme which you have been admitted to:
- 31 July if you have been admitted to a limited-access degree programme
- 30 September if you have been admitted to an unlimited access degree programmes.
Different deadlines, may apply to Italian taught Bachelor’s degree programmes and degree programmes with a national-based selection (e.g. Medicine and Surgery). For more information, read the programme’s Call for Admission.
What is the CIMEA Statement of Comparability?

The Admissions and Welcome Unit may request the Statement of Comparability of your Upper secondary school diploma/Bachelor’s degree to verify your entry title.

The Statement of Comparability is issued upon payment by CIMEA (Italian Information Centre on Academic Mobility and Equivalence) through the portal MyDiplome. You can find more information in the dedicated website.

Application Fee

Passport

I do not have a passport yet. Can I use my personal ID?

Yes, you can temporarily apply with a valid national ID card, provided that it is written using the Latin alphabet and/or officially translated into English or Italian.

Non-EU citizens must upload their passport copy as soon as it is available in order to finalise enrolment and apply for their Study VISA.

EU citizens can apply either with their national ID card or with their passport.
My passport has expired/will expire soon. Can I still apply?

Yes, you can upload a colour-scanned copy (in PDF format) of your expired passport and the official renewal request (along with an official translation into English or Italian if the document is issued in any other language). You must upload the copy of your new passport as soon as it is available.
I have changed my passport, but I cannot edit my data. What should I do?

Once you submit your application, it is no longer possible to edit your profile data. However, new documents can be uploaded: please upload a colour-scanned copy of your new passport in the “Passport” task of your application and notify the Admissions and Welcome Unit.

Please note that it is sufficient to just upload your new passport in the related task; it is not necessary to update the related information in your application as the Admissions and Welcome Unite will just simply refer to the new document you uploaded.
I have a dual citizenship. Which citizenship should I consider?

Should you have a dual citizenship that includes an Italian or any EU citizenship, you must apply as a EU student since you are not required to apply for a Study VISA.

Please note that you have to select both citizenships in the corresponding fields and upload both passports in the corresponding task.

Language requirement

I want to study in English, but I do not have an English certificate yet. Can I apply anyway?
An English certificate is not mandatory at the application stage, but it is required for enrolment. The final deadline to present an accepted language certificate depends on the type of programme you are interested in:
- 31 July for limited-access degree programmes;
- 30 September for unlimited-access degree programmes.
These deadlines cannot be extended.

Please check our website for a complete list of accepted certificates, minimum scores and exemptions.
What type of English certificates do you accept?

Please check our website for a complete list of accepted certificates, minimum scores and exemptions.

If your certificate is not among those listed or if the score you have obtained is below the threshold, the language requirement will not be considered as fulfilled.
My previous education was completely held in English. Do I still need to submit an English certificate?

If your previous education has been entirely taught in English, meaning all courses and all exams were held in English, you do not need to submit a language certificate. In this case, please submit an official document issued by your university/institution stating that your previous education was held entirely in English.
I have a certificate below the minimum threshold. Do you accept it anyway?

No, only certificates equal or above the required minimum score will be accepted.

Please check our website for the complete list of accepted certificates, minimum scores and exemptions.
My certificate has expired. Can I still apply?

Yes, you can apply providing that the certificate has been obtained no more than five years before the start date of the selection process. Language certificates must be submitted before enrolment, following the deadline indicated on the application platform.
When is the deadline to provide my certificate?
The final deadline to present an accepted language certificate depends on the type of programme you are interested in:
- 31 July for limited-access degree programmes;
- 30 September for unlimited-access degree programmes.
These deadlines cannot be extended.
I want to study in Italian, but I do not have an Italian language certificate yet. Can I apply anyway?

Yes, but please remember that the certificate is required for enrolment. Unless you are exempted, you can also book an Italian language interview at the University Language Centre (CLA).

The final deadline to present an accepted language certificate or to attend the interview at our Language Centre depends on the type of programme you are interested in. Please select the correct option in the relevant task.

For further details, please check the dedicated webpage.
How can I book the Italian language interview with the University Language Centre (CLA)?

Unless you are exempted, you simply need to follow the instructions available at https://www.unipd.it/en/italian-language-test
I have failed my Italian language interview with the CLA. What should I do?

If you fail the interview and you do not provide us with a valid Italian certification by the given deadline, you will NOT be able to finalise your enrolment.

Curriculum Vitae (CV)

Does my Curriculum Vitae (CV) have to be in a specific format?

Unless specifically mentioned in the relevant task in your application, NO specific format is required. The “Europass CV” format is suggested as a comprehensive and easy-to-access option. The Curriculum Vitae is a written description of your work experience, educational background and skills (2 pages maximum).

If you are applying to degree programmes held in English, your CV must be written in English;

If you are applying to degree programmes held in Italian, your CV must be written in Italian.

Some specific formats are required when applying to English-taught master’s degree programmes of the School of Psychology. Please check the question “Where can I find the Curriculum Vitae/Statement of Purpose template?” for more information.

Motivation letter

There is no Motivation Letter task in my applicaiton. What should I do?

If your application does NOT include a specific task requiring you to upload a Motivation Letter, it means that this documents is NOT required for the degree programmes you are applying to.

If that is the case, you do NOT need to upload a motivation letter.
I am applying to more than one programme. Do I need to upload a letter for each of them?

Yes, please write a different motivation letter (no longer than 1 page) for each programme you are applying to. Please combine your motivation letter in one PDF file and upload it in the corresponding task.
Does my Motivation Letter need to be in a specific format?

No specific format is required for this document, unless specified in the relevatn Call for admission or in the task. If you wish, you can use the Europass Cover Letter format.
To whom should I address my Motivation Letter?

The letter can be addressed to the Academic Committee.

Residence permit status

I already have an Italian Residence Permit. Can I apply?

Yes, you can apply as long as your Residence Permit is valid for enrolment to a degree programme and it has not expired yet.

Please note that some Residence Permits do not allow enrolment in a degree programme; in this case, you will be required to apply for a new study visa in your country of residence.

The Admissions and Welcome unit will verify your Residence Permit at application stage and will provide you with further information on the correct procedure to follow.
I have applied for a Residence Permit (NOT for study reasons), but it has not been issued yet. Can I still apply?

Yes, please upload a colour-scanned copy of your Residence Permit request and specify the purpose of the Permit. Your Residence Permit will need to be obtained before finalising your enrolment.
I do not have an Italian Residence Permit yet. What should I do?

If you are a non-EU student residing outside of Italy, the Residence Permit is not required at application stage.

In case of admission and after obtaining your study visa, you will need to apply for a Residence Permit within 8 working days from your arrival to Italy.

Specific tasks for degree programmes in Psychology, Economics and for Bachelor's degree programmes

My teacher/referee would like to send you my recommendation letter directly. Can you give me an email address to send it to?

No, we only accept letters and documents uploaded in the corresponding task on the application platform.

We do NOT accept letters or documents sent via email or submitted in any other way.
Is GMAT/GRE mandatory?
No, the GMAT/GRE is not mandatory for any of our Degree Programmes.

Some degree programmes give priority to candidates who hold a GMAT/GRE test result.

These degree programmes are:
- Accounting, Finance and Business Consulting;
- Applied Economics;
- Management for Sustainable Firms.
For more information, please refer to the dedicated task on the application platform.
I have GMAT/GRE unofficial scores. Can I still apply?

Yes, you can upload the GMAT/GRE unofficial scores; however upon enrolment you must present your official scores.
Where can I find the Curriculum Vitae/Statement of Purpose template?
Programmes requiring a specific template will include it in their Calls for admission. This can also be downloaded from the relative task in the application platform.

The programmes that require a specific template for the Curriculum Vitae are:
The degree programme in Development and Educational Psychology also requires a specific template for the Statement of Purpose.
What is the TOLC?
The TOLC (CISIA Online Test) is an individual test that is required to be admitted to most bachelor’s degrees and it must be sat on the computer.

At present, there are 8 types of TOLCs:
- TOLC-I: to access programmes in Engineering and Science fields;
- TOLC-E: to access programmes in the fields of Economy, Science, Agriculture, Law;
- TOLC-AV: to access programmes in the fields of Agriculture and Veterinary Medicine;
- TOLC-SU: to access programmes in the fields of Humanities, Political Sciences, Law, Psychology;
- English TOLC-I: to access English-taught degree programmes in Information Engineering and Biology of Human and Environmental Health.
The specific TOLC to be sat depends on the degree programme to which you intend to apply. Please read the relevant Call for application to check whether and which TOLC you may be required to present.

The University of Padua has welcomed the initiative TOLC @CASA, which allows students to sit the TOLC in a virtual classroom. Candidates can therefore sit the test at home.

More information can be found here: UNIPD TOLC website.
My programme requires a TOLC test, can I take the SAT instead?

No, entry tests are specific and cannot be substituted with different tests. Refer to the programme’s requirements and its Call for Admission for more information.

APPLICATION TASKS AND DOCUMENTS

Application Tasks

Check the tasks

Academic Documents

Documents

Translations

Entry title (Upper Secondary School diploma / Bachelor’s Degree diploma)

Transcript of records

University Entrance Examination

Advanced Placements (APs) and A-levels (ALs)

Foundation course or 1-2 years of academic studies certificate

Legalisation of Secondary School diploma / Bachelor’s degree diploma

Diploma Supplement, Declaration of Value (DOV), CIMEA Statement of Comparability

Application Fee

Other Documents

Passport

Language requirement

Curriculum Vitae (CV)

Motivation letter

Residence permit status

Specific tasks for degree programmes in Psychology, Economics and for Bachelor's degree programmes